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Guide to aegrotat and impaired performance

Changes due to COVID-19

The University acknowledges that many of you will experience disruptions and difficulties completing your assessments. We also acknowledge current circumstances may mean it is not possible to meet the usual rules and requirements when applying for aegrotat or impaired performance.

If you were unable to attempt, submit or complete any piece of assessment or an exam, we now have an updated form for applications for aegrotat considerations during this COVID-19 emergency. The new form doesn’t need to be witnessed and you don’t need to provide any supporting documentation when you complete it unless you have them ready.

Ideally, we would like you to submit your form within the usual timeframes (within 2 weeks after the assessment was held), however we recognise this may not always be possible and will take your circumstances into account.

When reviewing your application, we will consider your ability to demonstrate sufficient learning in your other assessments. While we will be as flexible as possible, it is still expected you would have completed at least 40% of the course assessment.

Please note this form is temporary and replaces all previous forms covering health and counselling, critical personal circumstances, and attendance at a funeral. We will revert to using the other forms when the COVID-19 emergency is over.

Please also note, doctoral students whose research may be impaired as a result of COVID-19 can apply for a suspension of studies, change of candidacy from full-time to part-time or an extension of studies through the student portal.

Purpose of the aegrotat and impaired performance regulations

The purpose of the aegrotat and impaired performance regulations is to ensure that your academic progress is not unduly impeded by illness, injury, bereavement or other critical personal circumstances beyond your immediate control.

Aegrotat and impaired performance - what do they mean?

Aegrotat is a university term that applies when a student is unable to attend an examination, compulsory component or assessment activity occurring at a fixed time and place due to illness, injury, bereavement or other critical circumstances.

Impaired Performance applies when a student believes that their performance in, or preparation for, any examination or assessment activity has been seriously impaired due to illness, injury, bereavement or other critical personal circumstances.

Critical personal circumstances are circumstances which have a profound effect on your ‘normal' functioning. The effect will usually be in terms of your ability to concentrate, think clearly or put aside strong emotion for the duration of the assessment or a significant proportion of the study period. A more comprehensive definition, including examples, is provided in the Glossary of the University Calendar.

When to apply?

Applications for aegrotat and impaired performance must be made as soon as possible after the assessment event. Applications should be received by the University within 14 days of the assessment if possible. Unless exceptional circumstances prevent you from attending an examination assessment or other compulsory component of the course (in which case you would apply for an aegrotat), you should always attempt the assessment, and then apply for impaired performance.

You should note that aegrotat or impaired performance consideration is only given when serious and exceptional circumstances apply at, or around, the time of your assessment event(s). Ongoing problems, conditions or situations do not usually provide support for an application, and circumstances of your own making, such as sleeping through an exam, or being exhausted because you studied all night prior to an exam, are not grounds for an application.

Which aspects of my study are covered by the regulation?

You can apply for aegrotat or impaired performance consideration in relation to final examinations, or internal assessment and other compulsory elements that occur at a fixed time and place as defined in the course outline distributed to you at the beginning of the delivery of the course. Generally, assignments do not qualify for aegrotat or impaired performance.

Aegrotat and impaired performance applications might also be considered in relation to compulsory contact workshops or field trips, but if your participation in these elements is critical to the achievement of the learning outcomes for the course, your grade may be withheld pending their completion during the next course offering in the same mode and location.

As a general guideline, aegrotat and impaired performance applications will not be considered for assessment tasks worth less than 10% of the total assessment for the course. If you are unable to complete an assessment item worth less than 10%, or feel that your performance was impaired, you should discuss this with the course coordinator to see if an alternative arrangement can be made. In such cases, the course coordinator may request ‘supporting evidence' (such as a medical certificate) in order to make arrangements appropriate to your circumstances.

How will my grades be affected?

If you have applied for an aegrotat consideration, then you will normally receive an AG (Aegrotat) pass or a DC (Did Not Complete) grade. An AG pass is awarded by the college when they are confident that you would have passed the course if you had completed the missing assessment task.

AG passes are not normally awarded in cases where less than 40% of the total assessment for the course has been completed as you are not likely to have achieved all the learning outcomes. In some cases, you may be offered an opportunity to sit the assessment at a later time.

If you applied for impaired performance the college will use evidence from your assessments, and the overall class performance for the assessment in question, to assign a mark for the assessment item and an overall letter grade (or AG grade if the impairment was severe) for the course. This process involves an assessment of your typical performance during the course, and whether your performance for the assessment item covered by the application was atypically poorer than that achieved in other assessment tasks and in relation to the overall class performance for the assessment in question.

What will happen to my application?

If you upload your application via the Student Homepage your application will be processed straight away and forwarded to your college for consideration. The college will consider the information provided on the application form when recommending a final grade for the course. Please be assured that all those involved with considering your application will treat the information provided as confidential.

How will I know if my application has been accepted?

You will receive an email telling you that your application has been considered and that your result has been changed (or not changed). 

What do I do if I feel my work has been assessed unfairly?

If you believe that you have sustained academic disadvantage as a result of aegrotat or impaired performance consideration, you may appeal once in writing to the Academic Board or its delegate (normally the Chief Examiner of the relevant College) within 4 weeks of the release of the final grade for the course.